Dues Instructions
Important Dates
Updating your Key Club’s membership roster and submitting your club’s dues is simple and easy if you follow the steps below. Access the Membership Update Center by going to http://www.floridakeyclub.com/dues and clicking on Click Here to Pay Your Dues. You will be prompted for your “Caps Lock” on, since this information must be entered in UPPERCASE letter. Please note: if you have a large club, you do not have to get your entire membership roster updates completed in one sitting. Simply logout when you get tired and the roster updates will be saved. DO NOT print your invoice until you have completed adding, deleting, and editing your membership roster.
Updating Faculty Advisor and Kiwanis Advisor information:
Click on the Club Advisors link at the top of the page. Click the ADD button to add a new advisor. Click the ADVISOR’S NAME to update or delete that advisor. To update, make the desired changes, and then click the UPDATE button at the bottom of the page. To delete, click the DELETE button.
Deleting Members
Do you have any members you wish to delete? Click yes, and the member list will appear. To delete a member, click the member’s name and then click “Delete” near the bottom of the page. Deleted members will be indicated with an asterisk(*). Deleted member records will not be removed from the membership listing, but will NOT be included in the total number of members billed. When you have finished deleting members, click at the bottom of the member list page on the link that says CLICK IF YOU ARE FINISHED DELETING MEMBERS.
Adding members and updating existing members
To ADD a member, click the ADD link at the bottom of the page, fill in the information, and then click the UPDATE button at the bottom of the page. To UPDATE an existing member’s information, click the member’s name, and it will open up the data fields. When you have updated the member information, then go to the bottom of the page and click the UPDATE button. When you have finished adding and updating members go to the link at the bottom of the member list that states: CLICK HERE IF YOU ARE FINISHED ADDING AND UPDATING MEMBERS. After you have made all of your deletes, adds, and changes, you must proceed to steps 3, 4, 5, and 6 to register your member updates and generate an invoice.
Are you done?
Have you made all of your additions/corrections and deletions? Click YES to continue, or click NO to go back to Step #1.
Generating your Invoice
Clicking YES will produce an invoice containing the number of members in the club and the corresponding amount of dues to be remitted. Please be sure you have completed adding, deleting, and editing your membership roster before printing the invoice. Once the invoice has been generated and verified, you will not be able to generate another invoice. If you click NO, you will be taken back to Step #1. From there, you may continue the process or logout.
Printing your Invoice
Print the invoice using the file/print option from your browser. After printing, you must click the AFTER PRINTING, CLICK HERE TO CONTINUE link in the center of the invoice. The invoice will list the Number of Members, International Dues, District Dues, and Total Dues. Upon generation and verification of the club invoice, all member record additions and updates will become permanent. Changes to the member and advisor records will be made within 1-3 weeks after invoice generation. New member materials, including cards, pins, certificates, and handbooks, will be mailed to the faculty advisor at the permanent school address approximately 4 weeks after the invoice has been generated.
Reviewing your Invoice
Check the accuracy of these items: Club #, Club name and address, Faculty and Kiwanis Advisors, Sponsoring Kiwanis club, Paid members, International and District Dues payment. Do NOT send cash. Do NOT mail a copy of your club roster with payment. Make check or money order payable to Key Club International. Mail one copy of the invoice with your payment. NEW!! Beginning in October of 2006, clubs will be given the option to pay dues online with a credit card.
You’re done!
Give your printed invoice to your Faculty Advisor or Bookkeeper, so they can pay your total amount of dues.
Step by Step Dues Tutorial (video)
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http://www.youtube.com/watch?v=Xrt52j88pwg
Common Problems
Losing envelope with password
Make sure faculty advisors expect the envelope in September.
Not updating advisors
International needs recent advisor information
Not deleting old members
Undeleted old members will increase dues payment. Deleted members are marked by a **; they are not actually “deleted”.
Generating the invoice prematurely
Only create an invoice after you have completely finished updating; once an invoice is generated, the updates are locked in.
Forgetting to follow directions/press buttons
At certain points, changes are sent to the database; be careful! Look carefully; some buttons are hard to see.
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